Privacy notice
1. IntroductionThis privacy notice explains how the Department for Education (DfE) use any personal data you give to us, or any that we may collect about you. This privacy notice should be read alongside the DfE privacy policy.
For the purposes of relevant data protection legislation, the DfE is the data controller for the personal data processed.
The personal information you submit in your employer entry for the Top 100 Apprenticeship Employers or the Top 50 SME Apprenticeship Employers, will be used by the DfE to process and communicate with you about your entry.
If you would like:
- more information about how we process your personal data or your data protection rights
- to make a request about your information – for example to request a copy of your information or to ask for your information to be changed
- to contact our Data Protection Officer
You can contact us in the following ways:
- using our secure online contact form
- or in writing to:
Emma Wharram
Data Protection Officer
Department for Education (B2.28)
7 & 8 Wellington Place
Wellington Street
Leeds
LS1 4AW
When we ask you for personal data, we will:
- tell you the reasons we’re asking for it
- only ask for the information we need
- make sure we don’t keep it for longer than necessary
- protect it and make sure only the appropriate people have access to it
- let you know if we’ll share it with other organisations
- keep it up to date where necessary
- consider privacy risks when we’re planning to change the way we use or hold it
- train our staff to ensure we use and protect it properly
In return, we ask you to:
- give us accurate information
- tell us as soon as possible if there are any changes
We may process the following types of personal data about you:
- your name
- your job title
- your employer
- your email & telephone contact details at your employer
The personal data you submit in your employer entry for the Top 100 Apprenticeship Employers or the Top 50 SME Apprenticeship Employers, will be used by the Department for Education (DfE) to process and communicate with you about your entry.
For the use of personal data to be lawful, we need to meet one or more conditions in the data protection legislation. They are as set out in Article 6(1) of the General Data Protection Regulation (GDPR). For this activity, the condition we're meeting is 'consent' in Article 6 (1)(a) of the GDPR.
You can remove your consent at any time. You can do this by using our online contact form.
4. Sharing your personal dataWe will share your personal data with our research partner High Fliers Research and other third parties involved in the planning and delivery of the Top 100 Apprenticeship Employers and Top 50 SME Apprenticeship Employers.
5. How long we will keep your personal dataWe will only keep your personal data for as long as we need it. The DfE has a disposal schedule for personal data based on the needs of the department and the law.
We will take necessary steps to keep your information safe. It will then be securely destroyed when it is no longer needed.
If you want to know how long we keep your information, please write to DfE Departmental Records Officer using our secure online contact form.
6. Your data protection rightsUnder data protection law, you have rights including:
- Your right of access - you have the right to ask us for copies of your personal information.
- Your right to rectification - you have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure - you have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing - you have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing - you have the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability - you have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
7. How to make a subject access requestYou have the right to ask for access to your personal information, known as a subject access request (SAR). See the DfE Personal Information Charter for more details.
To make a SAR, you can use the DfE contact form.
Alternatively, you can make a SAR in writing, by posting your request to:
Data Protection Officer
Department for Education (B2.28)
7 & 8 Wellington Place
Wellington Street
Leeds
LS1 4AW
If you have any concerns about our use of your personal information, you can make a complaint to the Data Protection Officer at:
Data Protection Officer
Department for Education (B2.28)
7 & 8 Wellington Place
Wellington Street
Leeds
LS1 4AW
You can also complain to the Information Commissioner’s Office (ICO) if you are unhappy with how we have used your data by writing to:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk.
8. Changes to this privacy noticeWe may change this privacy notice and we encourage you to check this privacy notice from time to time.
Date last updated: 16th January 2023